Mail Archiver X protects one of your Mac-based small business' most important assets. Your Email.

Mail Archiver will archive your email in 3 easy steps and you will never lose an email again.

Stacks Image 34624

Mail Archiver X has a free demo mode which has the same functionality as the paid version. The application in demo mode can be used for 10 calendar days.


Mail Archiver is a desktop application for the Mac, which can be bought with a one-time payment of $44.95 (with tax where applicable).

Are your mailboxes out of control?

Does the following sound familiar:

  • Do you get daily emails from your hosting company that the maximum size of your email account will be reached soon?
  • Or you can’t send out any emails anymore because your mailbox is already completely full and you urgently need to write to your customers.
  • Is your email client slow as molasses?
  • Did you accidentally delete some emails for good?
  • Did you try to move your emails manually to an „archive“ mailbox but you lost your precious mailbox organization?
  • Did you forgot to do the manual archival because you had to do something more important to do?
  • Did you trust Google but your data got stolen?

Do you want to tame your email client and your email accounts? Email clients never were meant to receive the amount of emails that we are getting now. Remove some or most of the emails from your email client and make it snappy again.

What Mail Archiver can do for you

Set up Mail Archiver once and you will never need to remember to archive manually. And you keep your mailbox organization. Mail Archiver can work like a regular backup.

Mail Archiver makes your email client snappy again by removing the emails from the email accounts. When you delete the email from the account or the email client, it will stay in Mail Archiver.

Imagine coming to the office each morning never getting the dreaded „quota is full“ mail again. Never feel anxious again for losing an important email. And even if you accidentally delete an email: you don't even work up a sweat because you know that Mail Archiver has your back.

What are users saying about Mail Archiver X:

Calvin Luther Martin, PhD
Associate Professor of History (retired)
Rutgers University

I’m a writer and retired university professor. I spend my day writing and receiving emails. To say that archiving my emails is essential, is an understatement. I need them archived in a readily accessible, logical, intuitive, yet simple fashion. For years I used an archiving program which I won’t name. It was good, till Gmail ruined it. Even when it was good, it had shortcomings. Then I discovered Mail Archiver X. I’m blown away by its elegance, intuitiveness, intelligence, usefulness — and the helpfulness of its creator, Beatrix Willius. I cannot think of any way this program could be improved. For me, buried by correspondence from people across North America and indeed the world, Mail Archiver X is a life-saver — an easily accessed library of all my correspondence and its myriad attachments. I am deeply appreciative to Beatrix.

Michael S., Washington, DC, USA

I am a computer professional with three computer books published, including one on database design. From the perspective of an expert on database design, I regard Mail Archiver X as a fully functional, well-designed database app for email archiving. I have found it to be bug-free, fast and straightforward to use. From the perspective of a user of Mail Archiver X, I am fully satisfied. I have several email accounts for professional and personal use, and organize them all into folders and subfolders within Apple Mail. Apple Mail is unwieldy for more than a year’s worth of emails, so I need an archive solution to hold multiyear emails. In 2018 I switched from Mail Steward to Mail Archiver X and recreated my multiyear email archive in Mail Archiver X from scratch, without a hitch. I particularly like that (in contrast to Mail Steward) Mail Archiver X retains my folder organization of my emails, so that I can find any emails from any year within moments. I also like that Mail Archiver X offers precise control over what gets archived and where. This app does everything that I need, and I have no suggestions.

Kyriacos Z.:

My local Mail folders had tens of thousands of messages taking almost 70 GB of disk space, way more than my quota on my IMAP mail server. Since I prefer to carry a very light laptop with only a 512GB SSD, sacrificing 15% of the disk space for my old mailboxes did not make much sense. So, I was looking for a solution that would allow me to (a) move my old mail to an external disk, and (b) provide quick access to my old emails that I often have to access for my work.

After trying several other solutions/workarounds, I finally discovered Mail Archiver X. This software is a godsend. It allows me to keep 70 GB of old emails with their attachments on a portable disk, easily accessible at any time with an interface that is very similar to Mail. And, I can update this database with any messages that I download periodically from my IMAP server. Updates are very quick and can be easily scheduled.

Chad J.:

With a home-based business, it was important that we have a reliable means of archiving large quantities of emails and related attachments as a safeguard against data loss or corruption.

While our search for a solution to our problem based on the Mac OS found a few options, Mail Archiver demonstrated the ability to create complete archives of both local and web-based email accounts along with related attachments across multiple email platforms.

Our concern was that Mail Archiver would not adequately perform as needed. Thus, it was greatly appreciated that we were given a chance to fully try the software without features crippled on a trial basis. I am pleased with the results and now have confidence that our emails are completely safe.
The reports and status updates during the archiving give me good feedback that the application is performing as expected. Contact with the developer and prompt support were a definite plus. Additionally, a strong search feature and the ability to view emails and attachments from the actual archive were a surprising bonus.

Mitchell G.:

My need was simple - I wanted a convenient way to have a searchable backup archive of mail messages. I have many important messages that need to be saved for record keeping purposes and I didn't want them piling up in my email application.

While I didn't evaluate trial versions of other software I did do a thorough review of possible applications. Mail Archiver looked like it fit my requirements so I purchased the software.

I had no initial concerns and the few times I had issues I received a very prompt reply from Moth Software. Usually the issue had to do with my misunderstanding.

While I was working, Mail Archiver let me immediately find correspondence that I needed. Since I've retired, my use is more casual and less frequent but I continue to find it convenient to keep records of mails I might need in the future.

I like the simplicity - After a straight forward set up for scheduled backup, I can basically ignore the app until I want to look up something.

I enjoy my occasional interactions with Moth Software. I find the responses personal and it shows the level keen interest in their customers.

Henry T.:

About half of my email correspondence had information about professional, business or volunteer activities that required preservation. Solutions like PDF archiving for Outlook worked well, but when I gave up Windows for the Mac OS, I despaired of finding a solution for easy preservation in formats that would permit fast searching and attachment preservation. Then I found Mail Archiver.

There were three initial reasons for deciding for Mail Archiver: ease of use; choice of database format (I was already a "power user" of Filemaker); and seamless preservation of the email attachments. Later, I found a fourth reason: OUTSTANDING customer support.

I have had some technical issues, but all have been either solved immediately by the developer or included in the next version.

Many times a year I go back into archived emails to find threads to prove a point, find information that I failed to record elsewhere, remind me of information I had forgotten and to retrieve documents that I had "lost". It has been a godsend as an information repository.

I like the ease of selecting specific mailboxes for archiving and the search feature.

The most significant thing about Mail Archiver to me has been the wonderful responsiveness from Ms. Willis, the program's author. One could not ask for better support.

Gilbert A.:

In today's business a lot is done by mail - even legally important things or contractual topics. It happens, that I needed access to older mails (3 and more years old). There are also legal requirements for storing mails for up to 7 years. I did not have a solution for my Macs.

MailArchiver does everything I need: it stores mails from several sources (Exchange, IMAP-Accounts). And I can export these mails to pdfs. Why do I need pdfs? All mails are stored as pdfs generated from MailArchiver on my Mac. This way, all messages are part of OS' powerful Spotlight search, and it is easy to send them to clients as a proof. It is an additional backup of my MailArchiver database.

Beatrix Willius provides great support and continuously improves the app.

The app gives me a good feeling about my old mails. Everything is there, appendices included. Sometimes clients are calling me asking for specific mails ("I remember we had an exchange about Project X about 3 years ago. It was shortly before the end of year. Could you look it up? And there was an appendix with the business calculations. I need it."). They are astonished that I can deliver such requests within minutes, sometimes even when we are still on the phone.

Read more testimonials.

Main features of Mail Archiver X:


Email clients and services

All major email clients are supported: Apple Mail, Outlook, Postbox and Thunderbird. Of course, Gmail and Exchange are supported, too.


Archive automatically

After you've set up archiving, future archives can be created automatically with the scheduler component. And these are smart archives - taking only what you have not archived before.


Flexible export formats

Easily archive your email to PDF, Filemaker or the Internal Datebase to suit your needs. From the Internal Database you can export your data to PDF or Filemaker.


Protect and speed up

Archive as much of your email as you want, or archive and speed up your email client by removing the mails from the email client.


Find your mails easily

Search archived email as easily as you search email today.


Automatic verification

Mail Archive X automatically checks and verifies as good whenever emails are added to an archive.

What happened when I didn't use Mail Archiver X for my own mail:

A couple of years ago I was too busy to use Mail Archiver myself. I got the lovely "you mail quota is almost full". Every day I thought that I have enough time to use my app.

Then one day the mail quota was full. I needed to send mails to customers and couldn't. I wanted a quick fix and tried to archive manually. But I still couldn't send mails because the mails I had archived weren't deleted.

AppleMail seemed to delete the mail but it didn't. The mails were still there, but they were invisible. I had to call the support of my hosting company to temporarily increase the quota. Then I had to delete the invisible mails manually in the webinterface, which was no fun.

I lost 2 hours of my life because I was too lazy. "Never again" I told myself.

Therefore: don't wait until it is too late.

Standard version of Mail Archiver X

Mail Archiver X has a free demo mode which has the same functionality as the paid version. The application in demo mode can be used for 10 calendar days.

Mail Archiver standard version is a desktop application for the Mac, which can be bought with a one-time payment of $44.95 (with tax where applicable).

You can use Mail Archiver for your own mail. You can archive as many mails as you want from as many accounts as you have. And you can use the application on all your computers.

Mail Archiver X Pro

Starting with version 5 two additional versions of Mail Archiver X are available. Mail Archiver X Pro is a server version of the standard version. The standard version expects the archive to be local. Network drives or cloud solutions are not supported. If you want to access an archive from different locations you had to make sure that only one user at a time opened the archive. The server version allows multiple users to access archives at the same time.

The Pro version has 2 different licenses. The workgroup license supports up to 5 concurrent users. The single user license is for one single user who wants to access his archives from multiple locations or from a network drive.

The workgroup license costs 500$ plus tax. The single user license costs 150$ plus tax. A license is valid for one year. You need a subscription to continue to archive mails. Without a current license the application reverts to trial mode: you can access your mails but you can't archive or export the mails. A yearly subscription of the workgroup license costs 150$ plus tax, the single user subscription costs 50$ plus tax per year.

Or learn more in the Tour.

Money-back guarantee:


Mail Archiver can be returned within 30 days of purchasing the application if you aren't happy with it.

Download a FREE trial of Mail Archiver X:


RSS Icon

RSS Feed for Blog

Moth Software
Beatrix Willius
Walterslebener Strasse 23a
55262 Heidesheim
Phone: +49-(0)6132-509659

@ 2003 - 2021 Moth Software

Any questions that this page didn't solve? Go to Moth Software support and ask.