My problem was the poor reliability of Apple Mail which is obviously not designed for professional use with a dozen accounts and 100.000s emails. Alexander S.
In the past we had lost track of a few critical mails, so I didn't want that to happen again. Bernhard C.
I feel less stressed knowing years of correspondence are at hand. My mail client is running faster and my mail is not taking so much space in my computers.Josep M.
My personal email boxes kept getting too full and I need a way to look back at old purchases and emails. I had been deleting unwanted emails from my accounts and saving local copies of the the mailboxes, but this was inefficient and the ability to search with any clarity was lacking. Kurt G.
Set up Mail Archiver in 3 steps:
Now you can start archiving!
If you know how to use your email client then you can use Mail Archiver, too. If you need a little help then Moth Software has a "done with you" service to help setting up Mail Archiver.
Click to show introduction video
Supported are Mail, Outlook, Postbox and Thunderbird.
You can archive from every IMAP account including Gmail and Office 365.
All attachments can be archived.
No internet connection is needed to access your emails.
Got lots of files in mbox, eml or emlx format? Put them all into Mail Archiver by archiving mbox files.
Archive your emails to Internal Database, PDF or Filemaker.
Internal Database: everything is in one location. The interface looks like an email client. You can search all the emails. The Internal Database can archive up to 1 Million emails in one archive.
PDF: It's a universal format, that will be accessible for years. You can put the PDFs on Dropbox, iCloud or your cloud of choice. You can even share the emails on Windows or Linux.
Filemaker: if you are familiar with Filemaker and have a license then you can archive to the Filemaker file that comes with Mail Archiver (it's not required to use Filemaker).
Mail Archiver keeps your mailbox structure. The so-called "archive" in Mail, Outlook or Gmail removes the folder hierarchy. Even the PDFs preserve the folder hierarchy.
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The mailboxes look in Mail Archiver exactly the same as in Mail.
Keep your emails as they were in your email client.
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The emails look in Mail Archiver the same way they do in your email client. Even the pictures from newsletters can be downloaded and kept.
The archiving time will depend on the number of emails you want to archive. If you archive IMAP accounts then archiving speed depends on the speed of the internet connection. After the first archiving only new emails will be archived.
Make Mail Archiver work according to your needs. You can archive one mailbox or all of them, you can archive from multiple IMAP accounts and email clients at the same time. You can archive old emails or new emails. You can archive to multiple archives. You can delete your emails or you can keep them.
Mail Archiver is the most flexible email archiving solution available!
Is your hard disk full because you have so many emails? Use an external hard disk to save space on your internal hard disk.
To ensure that you never forget archiving your emails you can set up a schedule to archive automatically.
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Archive daily, weekly, monthly or once a quarter. Mail Archiver can quit itself and send an email after archiving.
Mail Archiver archives emails in all languages. If you archive German, Japanese, Chinese, Russian or Klingon emails: All characters will be shown perfectly and not with Ã¶ÃŸ.
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Delete your emails from the email client or IMAP account automatically and with confidence. Mail Archiver verifies that emails are in the archive before they are deleted. Emails that are deleted in the email client or IMAP account are not deleted in the archive. Archive old email accounts or not used mailboxes anymore so that your email client is less cluttered and faster.
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Select a date or day range for deleting your emails or moving them to the trash.
Mail Archiver is available in the following languages:
New and substantial features are added to the software each year. There are usually 2 major release and some minor ones. From 2003 to 2021 there have been 150 releases. Mail Archiver is used in 82 countries.
|Film makers||Software developers|
Of course, you can use Mail Archiver, too, if you are not on the list.
There is no subscription for the standard version of Mail Archiver. The Pro version has a subscription (see below for the Pro version).
You want to archive one account or 100 accounts? Both are fine. There are no additional costs for archiving a lot of accounts.
You emails stay on your own computer. If you use PDF as format then you can use the cloud for the PDF files.
If you decide to leave Mail Archiver your emails are not locked in:
I am a computer professional with three computer books published, including one on database design. From the perspective of an expert on database design, I regard Mail Archiver X as a fully functional, well-designed database app for email archiving. I have found it to be bug-free, fast and straightforward to use. From the perspective of a user of Mail Archiver X, I am fully satisfied. I have several email accounts for professional and personal use, and organize them all into folders and subfolders within Apple Mail. Apple Mail is unwieldy for more than a year’s worth of emails, so I need an archive solution to hold multiyear emails. In 2018 I switched from Mail Steward to Mail Archiver X and recreated my multiyear email archive in Mail Archiver X from scratch, without a hitch. I particularly like that (in contrast to Mail Steward) Mail Archiver X retains my folder organization of my emails, so that I can find any emails from any year within moments. I also like that Mail Archiver X offers precise control over what gets archived and where. This app does everything that I need, and I have no suggestions.
Associate Professor of History (retired)
I’m a writer and retired university professor. I spend my day writing and receiving emails. To say that archiving my emails is essential, is an understatement. I need them archived in a readily accessible, logical, intuitive, yet simple fashion. For years I used an archiving program which I won’t name. It was good, till Gmail ruined it. Even when it was good, it had shortcomings. Then I discovered Mail Archiver X. I’m blown away by its elegance, intuitiveness, intelligence, usefulness — and the helpfulness of its creator, Beatrix Willius. I cannot think of any way this program could be improved. For me, buried by correspondence from people across North America and indeed the world, Mail Archiver X is a life-saver — an easily accessed library of all my correspondence and its myriad attachments. I am deeply appreciative to Beatrix.
My local Mail folders had tens of thousands of messages taking almost 70 GB of disk space, way more than my quota on my IMAP mail server. Since I prefer to carry a very light laptop with only a 512GB SSD, sacrificing 15% of the disk space for my old mailboxes did not make much sense. So, I was looking for a solution that would allow me to (a) move my old mail to an external disk, and (b) provide quick access to my old emails that I often have to access for my work.
After trying several other solutions/workarounds, I finally discovered Mail Archiver X. This software is a godsend. It allows me to keep 70 GB of old emails with their attachments on a portable disk, easily accessible at any time with an interface that is very similar to Mail. And, I can update this database with any messages that I download periodically from my IMAP server. Updates are very quick and can be easily scheduled.
With a home-based business, it was important that we have a reliable means of archiving large quantities of emails and related attachments as a safeguard against data loss or corruption.
While our search for a solution to our problem based on the Mac OS found a few options, Mail Archiver demonstrated the ability to create complete archives of both local and web-based email accounts along with related attachments across multiple email platforms.
Our concern was that Mail Archiver would not adequately perform as needed. Thus, it was greatly appreciated that we were given a chance to fully try the software without features crippled on a trial basis. I am pleased with the results and now have confidence that our emails are completely safe.
The reports and status updates during the archiving give me good feedback that the application is performing as expected. Contact with the developer and prompt support were a definite plus. Additionally, a strong search feature and the ability to view emails and attachments from the actual archive were a surprising bonus.
My need was simple - I wanted a convenient way to have a searchable backup archive of mail messages. I have many important messages that need to be saved for record keeping purposes and I didn't want them piling up in my email application.
While I didn't evaluate trial versions of other software I did do a thorough review of possible applications. Mail Archiver looked like it fit my requirements so I purchased the software.
I had no initial concerns and the few times I had issues I received a very prompt reply from Moth Software. Usually the issue had to do with my misunderstanding.
While I was working, Mail Archiver let me immediately find correspondence that I needed. Since I've retired, my use is more casual and less frequent but I continue to find it convenient to keep records of mails I might need in the future.
I like the simplicity - After a straight forward set up for scheduled backup, I can basically ignore the app until I want to look up something.
I enjoy my occasional interactions with Moth Software. I find the responses personal and it shows the level keen interest in their customers.
About half of my email correspondence had information about professional, business or volunteer activities that required preservation. Solutions like PDF archiving for Outlook worked well, but when I gave up Windows for the Mac OS, I despaired of finding a solution for easy preservation in formats that would permit fast searching and attachment preservation. Then I found Mail Archiver.
There were three initial reasons for deciding for Mail Archiver: ease of use; choice of database format (I was already a "power user" of Filemaker); and seamless preservation of the email attachments. Later, I found a fourth reason: OUTSTANDING customer support.
Many times a year I go back into archived emails to find threads to prove a point, find information that I failed to record elsewhere, remind me of information I had forgotten and to retrieve documents that I had "lost". It has been a godsend as an information repository.
I like the ease of selecting specific mailboxes for archiving and the search feature.
In today's business a lot is done by mail - even legally important things or contractual topics. It happens, that I needed access to older mails (3 and more years old). There are also legal requirements for storing mails for up to 7 years. I did not have a solution for my Macs.
MailArchiver does everything I need: it stores mails from several sources (Exchange, IMAP-Accounts). And I can export these mails to pdfs. Why do I need pdfs? All mails are stored as pdfs generated from MailArchiver on my Mac. This way, all messages are part of OS' powerful Spotlight search, and it is easy to send them to clients as a proof. It is an additional backup of my MailArchiver database.
Beatrix Willius provides great support and continuously improves the app.
The app gives me a good feeling about my old mails. Everything is there, appendices included. Sometimes clients are calling me asking for specific mails ("I remember we had an exchange about Project X about 3 years ago. It was shortly before the end of year. Could you look it up? And there was an appendix with the business calculations. I need it."). They are astonished that I can deliver such requests within minutes, sometimes even when we are still on the phone.
Mail Archiver X has a free demo mode which has the same functionality as the paid version. The application in demo mode can be used for 10 calendar days.
Mail Archiver standard version is a desktop application for the Mac, which can be bought with a one-time payment.
You can use Mail Archiver for your own mail. You can archive as many mails as you want from as many accounts as you have. And you can use the application on all your computers.
Mail Archiver X Pro is a server version of the standard version. The standard version expects the archive to be local. Network drives or cloud solutions are not supported. If you want to access an archive from different locations you had to make sure that only one user at a time opened the archive. The server version allows multiple users to access archives at the same time.
The Pro version has 2 different licenses. The workgroup license supports up to 5 concurrent users. The single user license is for one single user who wants to access his archives from multiple locations or from a network drive.
The workgroup license costs 500$ plus tax. The single user license costs 150$ plus tax. A license is valid for one year. You need a subscription to continue to archive mails. Without a current license the application reverts to trial mode: you can access your mails but you can't archive or export the mails. A yearly subscription of the workgroup license costs 100$ plus tax, the single user subscription costs 50$ plus tax per year.
If, for any reason, you don't like Mail Archiver you can get a full refund anytime within 30 days after your purchase. If you have any issues, just get in touch with our friendly support. They will help you out until you get the results you need.